The deadline has passed. As of August 14, 2025, all divided co-ownerships in Quebec must have a maintenance logbook (carnet d'entretien) that meets the requirements of Bill 16. If your syndicate doesn't have one yet, you need to act immediately.
What is the Maintenance Logbook?
The maintenance logbook is a document that records your building's:
- Construction history and technical specifications
- Maintenance activities performed over time
- Planned works and upcoming repairs
- Building systems documentation (HVAC, plumbing, electrical, etc.)
Who Can Prepare It?
The logbook must be prepared by an independent professional from one of these orders:
- OIQ - Ordre des ingénieurs du Québec
- OEAQ - Ordre des évaluateurs agréés du Québec
- OAQ - Ordre des architectes du Québec
- OTPQ - Ordre des technologues professionnels du Québec
The professional must be independent of the syndicate, meaning they cannot be a co-owner or have any conflict of interest.
Key Requirements
- Must be updated yearly by the board of directors
- Must be reviewed every 5 years by a qualified professional
- For qualifying small buildings: review every 10 years
- If a logbook was prepared between August 14, 2023 and August 14, 2025, it is considered valid
Consequences of Non-Compliance
Failure to maintain a proper logbook can result in:
- Liability exposure for board members
- Legal disputes with co-owners
- Transaction delays when units are sold
- Reduced property values due to lack of transparency
What Should You Do Now?
- Check if you have a logbook that meets Bill 16 requirements
- Contact a qualified professional to prepare or review your logbook
- Budget for the cost in your syndicate's annual budget
- Inform co-owners about the requirement at your next assembly
Resources
Don't wait—non-compliance puts your syndicate at risk. Contact a professional today to get your maintenance logbook in order.
Ready to Simplify Your Condo Management?
CondoAide helps Quebec condo syndicates stay organized and compliant with Bill 16. Manage your documents, track maintenance, run votes, and keep your co-owners informed—all in one place.
- Document storage for your maintenance logbook and compliance records
- Voting system for AGMs and board decisions
- Member management with unit assignments
- AI assistant to answer your condo management questions