The co-ownership register is a set of documents that every syndicate in Quebec must maintain and keep up to date. Article 1070 of the Civil Code of Quebec defines its contents: 19 types of documents covering founding acts, governance, finances, maintenance, and insurance. Since Bill 16, three additional documents are mandatory: the maintenance log, the contingency fund study, and the syndicate attestation.
A complete register protects your syndicate on multiple fronts. When selling a unit, the syndicate attestation (mandatory since August 2025) must reflect the information in the register. An incomplete register can delay a sale, expose the syndicate to lawsuits, and complicate day-to-day management. Co-owners have the right to consult the register at any time (art. 1070.1).
If documents are missing from your register, start with the most critical ones: the declaration of co-ownership, financial statements, and meeting minutes. For Bill 16 requirements, engage a qualified professional for the contingency fund study and maintenance log.
Beyond completeness, a modern registry must also respect permanent retention obligations (CCQ art. 1070), allow co-owners to exercise their access rights (CCQ art. 1070.1), and provide integrity proof in a dispute — we covered these requirements in a separate article.
CondoAide centralizes your entire register in one place and automatically shows you what's missing.
The register is a set of documents that every condo syndicate in Quebec must maintain under Article 1070 of the Civil Code. It contains 19 types of documents, from founding acts to financial statements.
An incomplete register can cause difficulties when selling a unit (the syndicate attestation is mandatory), disputes between co-owners, and compliance issues with Bill 16.
Bill 16 added three mandatory documents to the register: the maintenance log, the contingency fund study, and the syndicate attestation. The compliance deadline is August 14, 2028.
For a deeper analysis of the obligations that come with this deadline — permanent retention, integrity verification, co-owner access —, see our post on the registry and its requirements.
CondoAide is a management and information tool. It does not provide professional advice within the meaning of the Engineers Act, the Professional Code, or any other applicable legislation. Consult a qualified professional for any decision regarding your condominium.