You just received your maintenance logbook and reserve fund study from your inspection firm. Two PDF documents, 50+ pages of tables, 100+ maintenance tasks, and 25 years of financial projections. Now you're supposed to enter all of that manually into a spreadsheet?
Not anymore.
The problem: essential documents collecting dust
Under Quebec's Bill 16 (Loi 16), every condo association must have a maintenance logbook and a reserve fund study prepared by a licensed professional. These documents cost between $3,000 and $15,000 depending on building size. They contain exactly what your board needs to plan long-term maintenance and funding.
The problem? Most condo boards receive these PDFs, present them at the annual meeting... and file them away. Nobody has time to transcribe 121 maintenance tasks into a calendar or rebuild a 25-year financial projection in Excel.
The result: the association paid for valuable information it doesn't use day-to-day.
The solution: upload, review, import
CondoAide reads your PDFs automatically. You upload the file, the tool extracts the data, and you review the result before importing. No manual entry.
For the maintenance logbook
The maintenance logbook contains all preventive maintenance tasks for your building: cleaning, inspections, minor repairs, safety checks. Each task has a frequency (annual, every 5 years, etc.) and a recommended month.
When you upload your logbook to CondoAide:
- Tasks are extracted automatically, grouped by category (roofing, plumbing, electrical, etc.)
- Frequency and execution month are detected for each task
- You can review, edit, or exclude tasks before importing
- One click, and your maintenance calendar is populated with all planned tasks
For a typical Legault-Dubois logbook, we extract around 120 tasks across 25 categories. That's several hours of manual entry — done in 30 seconds.
For the reserve fund study
The reserve fund study is your building's 25-year financial plan. It lists every component that will need repair or replacement — the roof, windows, asphalt, plumbing — with an estimated cost and planned year.
When you upload your study to CondoAide:
- 60+ interventions are extracted with their category, projected cost, and intervention year
- Three financing scenarios are imported: status quo, 1-year catch-up, and 10-year catch-up
- Your fund's base parameters (current balance, annual contribution, indexation rate) are configured automatically
- You choose which financing scenario is active for your building
The result? A dashboard showing your projected expenses by year, accumulated revenue, and projected balance over 25 years. When you record an actual reserve fund expense, the projection updates automatically.
What this changes in practice
Before: your board pulls out the PDF once a year, at the annual meeting, when someone asks about upcoming work. Nobody remembers the exact figures.
After: every board member sees upcoming major expenses, the amount to plan for, and the fund's financial health — anytime, on their phone.
For a 17-unit building like our example, the study projects $2.4M in work over 25 years. Without adjustment, $867,000 in special assessments would be needed. With the 10-year catch-up scenario, monthly contributions go from $12 to $34 per owner, but zero special assessments. All of this information is in the PDF — now it's also on your dashboard.
What formats are supported?
The current version supports PDFs from Legault-Dubois, the most common inspection firm in Quebec. The table structure is standardized, which allows reliable extraction.
Support for other firms (Inspecteam, Groupe Trigone, Expertbâtiment) is planned based on demand. If your firm isn't supported yet, contact us with a sample PDF — adding new formats is typically quick since Bill 16 formats are similar across firms.
Available on all plans, including free
Importing the logbook and study is free for all condo associations. It's an onboarding tool: we want every building to benefit from their professional documents without a price barrier.
You already paid your inspection firm. CondoAide makes those documents useful every day.
— The CondoAide Team
Does your condo have a maintenance logbook or reserve fund study? Try the import for free →