A co-owner clears the snow, does the caretaking or mows the lawn, and the amount is applied against their condo fees. The arrangement is common in small syndicates, and until now CondoAide kept both halves without ever connecting them: an expense on one side, a credit to the unit on the other. Nobody could total what that person had actually received.
Link the contractor to the person
The contractor record now carries a "Linked co-owner" field. The link is to the person, not to the unit: the units they hold are derived from the register as at the relevant date, so a sale ends the attachment on its own. The link grants no access to the vendor portal.
Set-off, capped by law
Where two persons are reciprocally debtors of each other, their debts are extinguished by compensation up to the lesser of the two (art. 1672 para. 1 C.C.Q.). Those debts must still coexist and each be certain, liquid and exigible (art. 1673 para. 1 C.C.Q.). CondoAide applies exactly that rule.
The set-off panel shows, side by side, the balance still owed to the contractor and the exigible condo fees of the unit, then the amount that can actually be set off. Anything beyond that cap is not credited to the unit: it stays owed to the contractor and lands in accounts payable, where it belongs.
A set-off moves no bank account. It adds neither income nor a new expense: the amount owed to the contractor was already recorded, and the set-off merely extinguishes it while reducing the receivable at the same time. A set-off recorded in error can be reversed, with a reason kept in the history.
The related party is named
Where the contractor is a co-owner, their record says so: this is a related party, and the syndicate's financial analysis has to be able to recognize it.
Where that same person also sits on the board, the record recalls art. 325 C.C.Q.: a director may contract with the legal person, but must immediately disclose the fact, stating the nature and value of the rights they acquire, ask that it be recorded in the minutes of the board's deliberations, and, unless necessary, abstain from deliberating and voting on the question. The rule does not apply, however, to questions concerning their remuneration or conditions of employment.
CondoAide flags the situation and keeps the figures. It does not determine whether the contract is appropriate, nor how the amount paid should be treated for tax purposes: those questions belong to the board and its accountant.