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Changelog

Latest updates, new features, and improvements to the CondoAide platform for condo management in Quebec.

Bank reconciliation: each account with its statement, month by month

Reconciliation becomes a tab of Finances. By fund on every plan, and by bank account with Advanced Finances: the imported statement beside the entries, figures A to F, the month's confirmation and its PDF report.

Co-owners choose which reminders they receive, and how official notices reach them

Each co-owner chooses which email reminders they receive from the syndicate, and whether official notices arrive by email or by mail. The board can turn a reminder type off for the whole syndicate.

What's new in early November: the register as a list, private-portion improvements, water heater plates and a setup done for you

The register can show as a list with a document preview, private-portion improvements have their own view, CondoAide reads a water heater's rating plate from a photo, and the board can hand us the syndicate's setup. Plus some twenty other improvements.

From notice to minutes: the notice as a PDF, a meeting that is easier to follow, and the draft minutes in one click

The notice of meeting goes out as a PDF with the documents required for the annual meeting (art. 1087 C.C.Q.), the video call follows the director on every page, the secretary prepares the draft minutes from every summary in one action, and follow-ups become tasks in Work orders.

The syndicate's mail history: import Gmail or Outlook, file, tag and delete

The board imports the last 36 months of the syndicate's old Gmail or Outlook mailbox into CondoAide's Inbox. Attachments can be filed in the register, conversations get tags, and a deleted conversation stays 30 days in the trash.

Recording a meeting: the camera and the shared screen, for those who consent

A recorded assembly or board meeting now keeps, besides the voice, the camera and the shared screen of the people who consent. The replay shows the speaker or the whole gallery, and a shared screen is never recorded during a secret vote.

View as a co-owner: the app as one person sees it, read only

A director picks a co-owner and opens CondoAide as that person sees it, read only, for 30 minutes. The board can check what a document, a budget or a notice really shows before answering a question.

Received emails now show their images

Logos and banners in the emails the syndicate receives now display as designed, without the sender being able to tell whether or when the board read them.

CondoAide is coming to Ontario: a waitlist and five guides in English

CondoAide is being adapted to Ontario's condominium law. Nothing changes for Quebec syndicates; in Ontario, a waitlist and five English guides are open today.

Late October improvements: a contractor's public registries, the clauses of a late budget, one help hub

The RBQ licence check also shows the contractor's public registries, CondoAide reads the declaration's clauses on contributions when the budget is late, help lives in one place, and the assistant connects to Cursor and VS Code.

Phased co-ownership: each phase pays by its size, and the board chooses who pays

New pricing for phased complexes: each concomitant syndicate pays by its number of units, the initial syndicate adds a base only when it is managed on CondoAide, and the board chooses whether the initial syndicate pays for the whole complex or each phase pays its own plan.

Co-owner advances, from one fiscal year to the next

A co-owner who paid ahead no longer shows a negative amount: the advance is named as such, carries over to the next fiscal year on its own, and can be refunded. Receipts are split by contribution, and transfers between two of the syndicate's accounts are paired.

Maintenance log: an inspection with nothing to report takes one click

Completing a maintenance log task now asks what was done: an inspection with no problem is recorded directly, and work opens in Travaux. The import reads new maintenance plans, and the firefighter book's reminders can be turned on or off.

Compare plans, feature by feature, and more questions for the AI assistant

A new page compares every CondoAide feature, plan by plan. The Free plan goes from 20 to 50 AI requests a month, and the board keeps a share of the assistant for itself or can reserve it for the board.

All of the syndicate's data: one download, and a weekly copy to OneDrive

A syndicate can now download all of its data as a single ZIP file, in open formats readable without CondoAide, and have a copy sent every week to a OneDrive the board controls.

Contingency fund: set part of the fund aside for planned work

The board can now set part of the contingency fund aside for work planned in the study, follow what remains unallocated and draw an expense from an earmark. The study import also reads Groupe Darheim studies.

The board's composition, signed by the president, and requests in a side panel

The president can now formally approve the board's composition in a signed document filed in the register. Requests open in a side panel with a private reply draft, and the register accepts documents up to 50 MB.

Several buildings: CondoAide proposes them from the declaration

The declaration review proposes the syndicate's buildings from the fractions' civic addresses, places new fractions and existing units in them, and compares the number of directors. The units page moves several units at once, and no plan limits the number of buildings any more.

Appointment booking: a supplier picks a time when the board is free

Each board member sets their availability, and a booking link lets a supplier or a professional book a video meeting at a free time. The appointment is added to the board calendar, with a video room.

Recording a meeting: the voices of those who consent, a transcript and a summary, in Quebec

The board can record an assembly, a board meeting or a video call. Only the voices of the people who consent are recorded, then transcribed and, if the syndicate chooses, summarized item by item, without anything leaving Quebec.

Sale process: one file per sale, from the attestation request to the buyer's arrival

Every unit sale has its own file, which follows the steps in the order of the law with their deadlines: the syndicate attestation, the statement of common expenses due, the prospective buyer's documents, the change of owner and the new co-owner's invitation.

The syndicate calendar: deadlines, meetings and a poll to find the date

Every syndicate now has a Calendar page: assemblies, deadlines and maintenance appear on their own, the board plans its meetings with a video room, and a date poll finds the evening that works for everyone.

October improvements: a Law 25 page, notes on the budget, a plan change in one click

A page that brings together the syndicate's personal information obligations, with the confidentiality incident register, notes on budget lines, plan changes from Billing, two new bank statement formats and the amending deeds still to read.

A declaration of co-ownership reader, free and with no account

Upload your declaration's PDF: the table of fractions as printed, its total, a few basic clauses, then your syndicate created from that reading.

An email address in the syndicate's name

The syndicate receives and sends email from its own address, for example board@lebeaumont.condoaide.ca. Received mail lands in the Inbox, linked to units and suppliers, and stays with the syndicate when the board changes.

Présidente, trésorière or présidence: each board member chooses the form of their title

Board titles were all masculine in French, including under a woman's name in her board emails. Each board member now chooses, in their profile, the masculine, feminine or gender-neutral form of their title, and it shows wherever that title appears.

Vendor invoices: read in Quebec, filed in the registry, attached to expenses

CondoAide now reads a vendor invoice and suggests its date, number, vendor, taxes and total. The invoice is filed under "Invoices" in the registry, visible to the board only, and attached to the expense it supports. A work order's actual cost now follows the linked expenses.

Attestation: liquid assets and the surplus or deficit of the last three fiscal years; the income statement, fund by fund

The attestation on the state of the syndicate now states the operating fund's liquid assets and each fund's surplus or deficit for the last three fiscal years (Décret 991-2025, art. 10). The income statement shows one column per fund, and the dashboard's fiscal year card follows the operating fund.

The contractor's RBQ licence, checked in the register before the board decides

A work authorization request now names the contractor and its RBQ licence, and the board sees what the Régie du bâtiment's register says about it. Vendor records show the same answer and flag a licence that is no longer in the register or carries a restriction.

September improvements: cleaning campaigns, grouped reminders, term deposits, numbered resolutions

A campaign for vent cleaning, one reminder for several obligations, the maturity date and rate of term deposits, written resolutions with a subject and a number, fund balance corrections, two new board titles and a sixth reserve fund study format.

Property managers: the treasurer's financial tools, without the board's decisions

A syndicate's property manager now has access to the budget, assessments, finances and payments, like a director. Acts reserved to the board, such as adopting a budget, approving a special assessment or giving a payment its second approval, stay locked, and CondoAide says why.

Statement of common expenses due: the buyer's request, the 15-day deadline and a statement that no longer changes

When a buyer or their notary asks for a unit's statement of common expenses due (art. 1069 C.C.Q.), the board records the request and follows the 15-day deadline. It notifies the owner, reviews the amounts and issues the statement as a PDF. The statement is filed in the registry and its amounts can no longer change.

One deposit that pays several months of contributions: an attribution that is reviewed, logged and reversible

When a contribution deposit is not linked to any unit and closes unpaid months exactly, CondoAide proposes to attribute it. Every attribution is reviewed before it applies, recorded in a journal, and can be undone while the fiscal year it touches is still open. A special assessment deposit is now spread over the installments still unpaid.

Work authorizations: from the co-owner's request to the signed decision

A co-owner can now ask for permission to do work in their private portion from "Requests". The board decides at a meeting or by written resolution, and the decision applies itself when the minutes or the resolution are signed.

Desjardins PDF statements: imported only when every balance matches

A Desjardins account statement in PDF now imports straight into Finances, with no CSV detour. CondoAide checks every transaction it reads against the balances printed on the statement, and refuses the whole statement at the slightest difference.

Reserve fund work plan: the board corrects it without losing the study

The board can now correct the year or the cost of a work planned by the reserve fund study, without losing the study's figure. It records amounts already paid in earlier fiscal years, imports the findings of an inspection report and states the actual condition of each component.

A new navigation: a menu by task, a tabbed Units page and search everywhere

The sidebar now groups pages by task: Works, Finances, Insurance and claims, Legal. It collapses to an icon rail, and badges point to what needs your attention. Units, spaces, PCUR, the firefighter book and reference units fit on one page, and ⌘K finds a page, a unit, a member or a document.

Tenant requests: the co-owner is notified, and the board can redirect the request to them

A tenant now files maintenance requests, complaints and general requests in "Requests", for the unit they occupy. The unit's co-owner is notified and can follow the request. When the matter is the landlord's, the board redirects it to the co-owner.

Adding a person to a unit: one form

The choice between "add without an invitation" and "invite" is gone. You pick the unit, you say what the person is to it, and the invitation becomes the last question instead of the first.

Your financial statements now export to Excel too

The fiscal year summary downloads as a ten-sheet Excel workbook beside the PDF you already had: income statement, balance sheet, fund balances, budget vs actual, reserve fund, PCUR, receivables, payables and set-offs.

How-to guides, written from the questions you ask us

Thirteen guides answer "how do I" rather than "where is": fix a fund's opening balance, edit a transaction in a closed fiscal year, record an occupant who is neither owner nor tenant, and ten more.

The reserve fund study import now reads five formats

The import recognizes studies from Legault-Dubois, Cossette & Touchette, Services Immobiliers LM, Hoodi and Nivoex, accepts a study delivered as several files, reads any catch-up horizon, and names the firm it cannot read instead of leaving you at an empty screen.

A contractor who is also a co-owner: the link, the set-off and the disclosure

Link a contractor to the person they actually are. CondoAide then computes the set-off between what is owed to them and their exigible condo fees, caps it at the lesser of the two debts, and flags the related party on their record.

Ask questions with the new surveys

Add a survey to an announcement, collect one response per unit and follow the results directly in your syndicate's communications.

Import your syndicate from UpperBee

Move your units, co-owners, finances, documents and other UpperBee data into CondoAide with a guided, verifiable import that resumes where you left off.

Publish the syndicate's documents, and know who has read them

The board writes its governance policy, its privacy policy and its building rules inside CondoAide, chooses who each one addresses, and collects a read receipt. A reading, never a consent.

A free AGM quorum calculator, no account needed

Enter your relative values and attendance: quorum verdict at first call and at the reconvened meeting, the article 1097 floor, and the voting majorities within reach.

A free property manager pricing calculator, no account needed

Sort your managed syndicates by size, enter your units on pre-authorized debit, and get the bill itemized: base plan, per-syndicate price, and billable units.

Money that left the co-owner but has not arrived yet now has a name

Bank reconciliation separates debits in transit from the balance actually available, so the board stops hunting for a discrepancy that is not one.

The free trial is now 60 days, on every paid plan

Two months to try CondoAide with your real co-ownership, on Démarrage, Gestion and Pro. No credit card, no commitment.

Built-in video meetings: no Zoom account, server in Quebec

Board video meetings inside CondoAide, with knock-to-admit. The video server sits in Beauharnois, and the stream does not leave Quebec.

Pages paint their structure before their data

Near-instant navigation inside the app: the screen draws right away and the data lands after, instead of a long blank wait.

Word and Excel documents now open inside the register

On-screen preview for docx, xlsx, pptx and odt files, watermarked with the reader's name, and their contents become searchable.

A communications inbox, and email that comes from your syndicate

Two-pane messaging, syndicate branding on what goes out, replies routed to a board member, bilingual authoring, and attachments pulled from the register.

The assembly elects its bureau, instead of the board naming it

The bureau becomes the assembly's first decision, scrutineers are picked from the people present, and the minutes name who was in the room.

MCP connector: ask Claude or ChatGPT about your syndicate

Connect your AI assistant to your syndicate's data: units, budget, obligations, register - scoped to your permissions, journaled and revocable at any time.

Restricted-use common areas (PCUR) in the budget

Charge a cost only to the owners who benefit from a restricted-use common area — balconies, parking, a single wing's elevator — without keeping a parallel set of books.

Collect condo fees by pre-authorized debit (PAD)

Your owners self-enroll and CondoAide pulls their monthly contribution straight from their bank account, then reconciles it automatically against the registry. No more chasing cheques.

Insurance add-on becomes Conformité copropriétaire

Four new obligations to track per owner — vents, plumbing, smoke alarm, water heater — join the existing insurance proof. Price unchanged at $9/month, automatic migration.

Pay your subscription by pre-authorized debit (PAD)

A new payment method for your CondoAide subscription: authorize a pre-authorized debit directly from the syndicate's bank account. No more personal credit card, no more expense reports.

Electronic signatures — sign board resolutions without paper

Send a resolution directly to board members for signature. Each signer receives an email, signs with one click, and the document locks automatically once everyone has signed.

Registry v2 — your documents, better organized and easier to find

The co-ownership registry gets a fresh look: grid view with visual previews, clear categories, keyword search, and a new tab for documents awaiting your signature.

New Works section — see every repair and follow-up in one place

A new section in the app gathers every repair, inspection and upgrade for your building. It fills in from the maintenance log and reserve fund study on its own, and lets board members assign, discuss and wrap up each job together.

Attestation v2, per-unit insurance proofs, and UX improvements

The syndicate attestation gets a v2 overhaul, insurance proofs are now tracked per unit with individual schedules, and the interface has been improved across the board.

Property Managers: manage all your syndicates from one account

CondoAide now supports property managers. One account for all your syndicates, a shared team, and a single invoice. Gestionnaire plan starting at $100/month.

CSV Import: 6 Canadian Banks Supported

CSV is a first-class citizen in CondoAide. Import bank statements from Desjardins, TD, BMO, Banque Nationale, RBC, and Scotiabank — automatic format detection.

Import your Bill 16 documents in one click

Import your maintenance log and reserve fund study directly from your inspection firm's PDFs. No more manual data entry — your maintenance schedule and financial projections are populated automatically.

QR Code Owner Invitations

Generate a unique QR code per unit to invite co-owners to join CondoAide — no email collection needed.

Condo Health Index — assess your syndicate for free

A score from 0 to 100 for every Quebec condo syndicate, based on the syndicate attestation. Search 42,000+ syndicates, submit an attestation, and get a score within days.

Claims and litigations tracking

Two new modules to manage insurance claims and legal disputes for your syndicate — with dashboard widgets, attestation integration, and per-plan limits.

Redesigned Home Page

Our home page got a fresh look. The features that matter most to your syndicate — Bill 16 compliance and reserve fund planning — now stand out with a visual preview of what's inside.

Four Free Calculators for Your Syndicate

Reserve fund, quorum and voting, special assessment, condo fees — four free online tools to plan ahead and make informed decisions, no sign-up required.

Easier for Everyone

New onboarding flow, role names that match Quebec condo law, and flexible pricing plans — so your syndicate can get started quickly and only pay for what you need.

Stronger Voting, Better Oversight

Rebuilt proxy management, status filters, and validation to make sure every AGM vote is accurate, transparent, and easy to manage.

Your Money, Clearly Tracked

New financial tools to help your board manage the reserve fund, track condo fees, and keep spending transparent — plus an AI assistant to help find answers in your documents.

Now Fully Bilingual

CondoAide works entirely in French and English — every screen, every form, every email. Because Quebec syndicates shouldn't have to work around a language barrier.

Built for Syndicates Like Yours

We started CondoAide with one goal: give self-managed condo syndicates in Quebec a simple, secure tool to run their building — starting with voting and AGMs.

CondoAide is a management and information tool. It does not provide professional advice within the meaning of the Engineers Act, the Professional Code, or any other applicable legislation. Consult a qualified professional for any decision regarding your condominium.