Bill 16 compliance, accounting, and a digital registry meeting article 1070 retention obligations — built for self-managed associations and property managers.
Quick Answer: condo management software centralizes three domains: Bill 16 compliance (maintenance logbook, contingency fund, syndicate certificates), syndicate accounting, and a digital registry meeting the retention obligations under article 1070 of the Civil Code. CondoAide offers a free plan for up to 5 units, with paid plans starting at $39/mo for self-managed associations and property managers.
Free account creation. No credit card required.
Three distinct domains — each with their own cycle, deadlines, and documents — converge into a single dashboard. Without software, those threads spread across a dozen tools (Excel, email, Google Drive, paper folders).
Quick comparison between a self-managed association using CondoAide and one going without. Each row covers a Bill 16 obligation or a critical function. Tier-by-tier details (Starter, Management, Pro) live in the Plans and pricing block below.
| Feature | Paid plans (from $39/mo) | No software |
|---|---|---|
| Bill 16 compliance | Logbook, fund, and certificate centralized. Automatic deadline reminders (Management+). | Manual tracking — risk of oversight |
| Contingency fund | Balance tracking, study import, automated 25-year projection. | Excel spreadsheet maintained by hand |
| Documents and registry | Registry meeting article 1070 retention obligations, cryptographic hashing, and timestamped history. 10–25 GB storage depending on plan. | Google Drive — risk of untraceable deletes and edits |
| Accounting | Expenses by category, vendors, financial statements. Advanced reports (Management+). | Outsourced to an accountant ($) |
| Syndicate certificate | Online generator (signature-ready PDF) | PDF template filled by hand |
Available on all plans, included in higher tiers.
The Management plan includes Insurance + Advanced Finances for just $2/mo more than Starter + modules.
Managing multiple syndicates?
Discover our Multi-Syndicates plan — one account, one invoice, starting at $100/month.
All prices are in Canadian dollars.
The Quebec condo management market has several solutions, from specialized software to generic tools. The main categories: legacy accounting platforms (often French/European, poorly adapted to Bill 16), professional manager suites (powerful but costly for a self-managed association), and generic tools like Google Drive or Excel (not compliant with the mandatory registry under article 1070 C.C.Q.).
CondoAide sits between these extremes: built specifically for Quebec and Bill 16, accessible to self-managed associations without training, with a free plan to get started. To go deeper, see our guide to choosing management software, our analysis of condo management software cost and our guide to condo accounting without an accountant.
For the detailed comparison with Excel — still the most common tool used by self-managed syndicates — see our CondoAide vs Excel comparison.
Adopting new software requires approval from the board of directors. For directors pitching CondoAide to their syndicate, a free kit is available — it contains a one-page document to present at the board meeting, explaining Bill 16 compliance, monthly cost compared to Excel and the status quo, and the ROI analysis. Download it, print it, submit it at the next board meeting.
Two free tools to quickly estimate your numbers before creating an account:
The best software depends on syndicate size, management model (self-managed or with a manager), and specific obligations. For most self-managed associations in Quebec, software compliant with Bill 16 (maintenance logbook, contingency fund, syndicate certificate) with data hosted in Canada is essential. CondoAide is built specifically for this profile.
Yes. CondoAide offers a free plan for condos of 5 units or fewer, with no time limit and no credit card. The plan includes basic Bill 16 compliance, certificate generation, and owner registry.
In Quebec, CondoAide plans range from Free (up to 5 units) to $39/mo (Starter, up to 50 units), $79/mo (Management) and $129/mo (Pro, multi-building). Platforms designed for professional managers typically start higher ($100-300/mo minimum).
CondoAide is built around Bill 16 obligations: digital maintenance logbook, contingency fund tracking with 25-year projection, certificate generation compliant with article 1070.3 C.C.Q. Automatic validation of required fields per the regulation adopted by decree 991-2025. The document registry also respects the retention and integrity obligations under article 1070 of the Civil Code.
Google Drive and Dropbox let any administrator permanently delete or modify a document without leaving a persistent trace. In the CondoAide registry, every delete is reversible with a timestamped history, the full version history of each document is preserved, and every document is cryptographically hashed to detect any change. That's the difference between storing files and maintaining a registry that meets the retention obligations under article 1070.
No. CondoAide does not handle online voting or assembly meetings. The platform focuses on Bill 16 compliance, accounting, and the digital registry. For voting and minutes, you can use a dedicated tool and store the final documents in the CondoAide registry.
For most self-managed associations under 50 units, the software is enough for daily tracking (expenses, contingency fund, basic financial statements). An accountant remains useful for annual financial statements, the mission report, and specific tax questions.
Yes. CondoAide data is hosted in Canada, in compliance with Quebec's Bill 25 on personal information protection. You can export your data at any time and delete it when closing your account.
No. Software equips the board of directors and automates repetitive tasks, but decisions and governance remain the board's responsibility. For associations choosing self-management, good software makes self-management viable. For associations wanting to delegate, a professional manager is still needed.
For a self-managed condo of fewer than 20 units, plan 1-3 hours for initial setup (account creation, owner entry, key document upload). Larger associations or those with more history may need 5-10 hours spread over a few weeks.
Yes. CondoAide accepts owner, contingency fund, and maintenance logbook imports from Excel or PDF files. For associations with several years of history in another tool, migration assistance is available.
You can export your data at any time in an open format (CSV, PDF). In the event of service end, sufficient notice and a complete export would be guaranteed to allow you to migrate to another tool without data loss.
Excel and Google Drive don't meet the document conservation obligations under article 1070 of the Civil Code. CondoAide centralizes Bill 16 compliance, accounting, and a compliant registry — see the detailed comparison.
A free English-language kit — including a one-page printable document for the board — is available for directors pitching CondoAide to their syndicate. Download it to prepare for the next board meeting.
Try CondoAide for free
Free plan for up to 5 units. No credit card required. Bill 16 compliant, data hosted in Canada.
CondoAide is a management and information tool. It does not provide professional advice within the meaning of the Engineers Act, the Professional Code, or any other applicable legislation. Consult a qualified professional for any decision regarding your condominium.