Condo management software built for self-managed syndicates in Quebec. It helps you meet Bill 16, Bill 141 and Law 25: registry and syndicate certificate, insurance and self-insurance fund, personal information. Free for up to 5 units.
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111 Quebec syndicates on CondoAide97% “Great” support ratings (90 days)
Each obligation, the article that imposes it, and what CondoAide does to help you meet it.
Civil Code · 1994
What the syndicate does with its money and its documents.
Budget and contributions split by relative value
arts. 1064 and 1072 C.C.Q. · set by the board after consulting the meeting
Contribution notice to each co-owner, with due dates
art. 1072 C.C.Q. · without delay
Financial statements and budget sent with the annual meeting notice
art. 1087 C.C.Q. · notice 10 to 45 days before (art. 346 C.C.Q.)
Declaration of co-ownership kept in the registry
Bill 16 · 2019
What the syndicate keeps and hands to co-owners and buyers.
Digital registry organized under article 1070
Syndicate certificate within 15 days
art. 1068.1 C.C.Q.; Decree 991-2025, s. 10
Maintenance logbook kept and tracked
art. 1070.2 C.C.Q. · first logbook by August 15, 2028
Contingency fund study and contributions
art. 1071 C.C.Q.; Decree 991-2025, s. 8 · new study at least every 5 years
Bill 141 · 2018
What the syndicate and each co-owner must insure.
Self-insurance fund and its computed minimum contribution
art. 1071.1 C.C.Q.; CQLR c. CCQ, r. 4.1, s. 2
Proof of co-owners’ third-party liability insurance
art. 1064.1 C.C.Q. · $1M or $2M depending on the building
Reconstruction-value appraisal, 5-year reminder
art. 1073 C.C.Q.; r. 4.1, s. 3 · by a chartered appraiser
Law 25 · 2021
What the syndicate must do with the information it holds.
Person in charge of personal information recorded, with title and contact details
Governance policies established and published
Register of confidentiality incidents
Access and rectification requests, 30-day due date shown
ss. 27, 28, 30 and 32, P-39.1
A clear, intuitive dashboard that centralizes obligations, finances, assemblies, and communications.
Bill 16 (Loi 16) is a major reform of Quebec condo law assented to in 2019. It requires all condo syndicates to maintain a maintenance logbook, obtain a contingency fund study from an authorized professional, and produce a syndicate certificate for every condo sale. These obligations have been in force since August 14, 2025, when the regulation adopted by decree 991-2025 came into force. The first logbook and the first study must have been obtained by August 15, 2028 (Bill 16, s. 151).
Bill 141 (S.Q. 2018, c. 23) reformed insurance for divided co-ownerships. Since 2020, the syndicate must set up a self-insurance fund, liquid and available at short notice, used in particular to pay the deductibles of its insurance (art. 1071.1 C.C.Q.); since April 15, 2022, a regulation sets the co-owners’ minimum yearly contribution to that fund (CQLR c. CCQ, r. 4.1, s. 2). The syndicate must insure the building for its reconstruction value, appraised at least every five years by a member of the Ordre des évaluateurs agréés du Québec (art. 1073 C.C.Q.; r. 4.1, s. 3). Each co-owner must hold third-party liability insurance of at least $1,000,000, or $2,000,000 when the building has 13 or more fractions used, or capable of being used, as dwellings or for carrying on an enterprise (art. 1064.1 C.C.Q.; r. 4.1, s. 1). These rules are separate from Bill 16, which covers among other things the registry, the syndicate certificate, the maintenance logbook and the contingency fund study.
Yes. The Act respecting the protection of personal information in the private sector (CQLR c. P-39.1), as amended by Law 25 (Bill 64, S.Q. 2021, c. 25), applies to every person carrying on an enterprise within the meaning of article 1525 of the Civil Code, which includes an organized economic activity that is not commercial, such as the administration of property (s. 1, P-39.1). The syndicate, whose object is the administration of the building and the common portions (art. 1039 C.C.Q.), collects and keeps personal information about co-owners and occupants; the Commission d’accès à l’information has held that a condo owners’ association carries on an enterprise subject to the Act (decision 1016883-S, October 19, 2020). The person with the highest authority within the syndicate is by default the person in charge of protecting that information; they may delegate the function in writing, and the title and contact information of the person in charge must be published on the syndicate’s website or, failing that, made available by any other appropriate means (s. 3.1, P-39.1). The syndicate must also establish and implement governance policies and practices for that information and publish detailed information about them (s. 3.2, P-39.1), keep a register of confidentiality incidents and promptly notify the Commission d’accès à l’information and the persons concerned when an incident presents a risk of serious injury (ss. 3.5 to 3.8, P-39.1), and answer access and rectification requests in writing no later than 30 days after receiving them (s. 32, P-39.1).
Quorum at a co-owners' meeting is reached when co-owners holding a majority of votes (50% + 1) are present or represented by proxy. In a 20-unit building with 10,000 total votes, at least 5,001 votes must be represented. If quorum is not met at the first notice, the adjourned meeting has no quorum requirement.
The contingency fund is a mandatory financial reserve that every Quebec condo syndicate must maintain to cover major repairs and replacement of common areas. Under article 1071 of the Civil Code as amended by Bill 16, contributions to the fund are set based on the recommendations of a contingency fund study projected over at least 25 years and reviewed at least every 5 years (Decree 991-2025).
A complete platform designed specifically for self-managed condos in Quebec
Plan your reserves over 25 years from your study, with the work plan year by year
Collect and track insurance proofs from every co-owner — read automatically in Quebec
Centralize the logbook prepared by your qualified professional, inventory your equipment and track completed work
Automatically calculate unit charges based on the relative value of the fractions and manage your annual budget
Generate your annual financial statements in just a few clicks — ready for your meeting
Issue assessment notices, track each unit's payments and collect by pre-authorized debit
Manage your assemblies: agenda, linked documents, minutes, and budget approval
Publish announcements to co-owners with read receipts and distribution tracking
Centralize co-owner requests and complaints with formal tracking and traceability
Declaration, minutes, contracts — all your documents in one click
Generate the syndicate certificate required for every condo sale in minutes — aligned with article 1068.1 CCQ and the regulation adopted under decree 991-2025 (in force since August 2025)
Ask your questions about condo management and get instant answers
Read your declaration of co-ownership or estimate your condo fees before you even create your syndicate.
Upload your declaration as a PDF: the tool lifts out the table of fractions, the end of the fiscal year and the number of directors, each value with the page to check it on.
Then create your syndicate from that read, without entering each fraction by hand.
Simulate your annual budget and calculate monthly fees per unit in proportion to the relative value of each fraction. See the share allocated to the contingency fund.
Our latest articles to help you understand condo management in Quebec.
A tracking pixel tells the sender when you open an email. In CondoAide, the syndicate's mail shows its images as designed, with no read tracking.
Who calls a condo board meeting, what quorum applies, meeting by video, written resolutions, conflicts of interest and minutes: what Quebec's Civil Code says.
Syndicate certificate, statement of common expenses, the buyer's documents, the new owner's notice: what the board provides during a sale, by when, and what it keeps back.
What they're saying
J'allais vous signaler un problème dans notre budget quand j'ai reçu votre courriel: c'était déjà corrigé, avec l'explication ligne par ligne. Du professionnalisme et de la proactivité comme ça, on n'en voit pas souvent. J'ai déjà recommandé CondoAide à un autre syndicat de même taille.
Guy M.
Board President · 3-unit syndicate · Longueuil
L'import de données est plus efficace effectivement j'en ai profité pour importer rétroactivement pour toute notre année financière 25-26 les relevés bancaires du compte d'opération courante
Guillaume P.
Property Manager · Montréal
Demande envoyée à 15h33. Nouvelle fonctionnalité livrée à 16h11. Ah ben Wow!!! Ça c'est du service. Merci beaucoup.
Guy McFadden
Board Member · 3-unit syndicate · Cantley
Pricing plans and payment options
At a glance: Free $0 · Starter $39 · Management $79 · Pro $129 per month, before taxes. Management and Pro include 50 units, then $1.50 or $2 per additional unit per month. Two months free on annual plans. For plan prices and limits, only dwellings and commercial premises count as units; garages, parking spaces and storage lockers do not.
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CondoAide is a management and information tool. It does not provide professional advice within the meaning of the Engineers Act, the Professional Code, or any other applicable legislation. Consult a qualified professional for any decision regarding your condominium.
