Every corporation you manage, in one account
Software for licensed condominium managers in Ontario. Each corporation keeps its own owners, board and records, and you move between them in one click. Status certificates, information certificates and records requests come out on the CAO's forms, filled from that corporation's records.
- For licensed managers and their teams
- One invoice for the whole portfolio
- Built in Canada
One account, every corporation
Your firm works from one account. Each corporation you add stays a separate account, with its own records and its own board.
Switch in one click
Move from one corporation to the next from the account menu, without signing out or keeping a second browser open.
One team
Your firm's account has up to 10 admin users, so the people who answer owners and prepare meetings work from the same place.
One invoice
One bill for the whole portfolio: a base for the firm, plus a price for each corporation set by its number of units.
The board stays in the loop
Directors sign in to their own corporation to read its records, follow owner requests and prepare meetings with you. The decisions stay theirs.
What each corporation gets
The certificates, notices and responses an Ontario corporation owes, on the CAO's forms where the law prescribes one, filled from that corporation's records.
- Status certificates
- Prepare the certificate on the CAO's form, with the unit's figures taken from your records. The corporation gives it within 10 days after the request and the fee.Condominium Act, 1998, s. 76; O. Reg. 48/01, s. 18
- Information certificates
- Periodic information certificates, updates and new owner certificates, built from the same records.Condominium Act, 1998, s. 26.3; O. Reg. 48/01, ss. 11.1-11.3
- Records requests
- Receive an owner's request on the CAO's form and answer it on the board response form. Records disputes were 179 of the 371 cases the Condominium Authority Tribunal accepted in 2025-26 (CAO Annual Report 2025-26).Condominium Act, 1998, s. 55; O. Reg. 48/01, ss. 13.3-13.8
- Reserve fund
- Each reserve fund study, the board's funding plan and the Notice of Future Funding kept together, study after study. The study itself is done by one of the professionals the regulation names, never a director, an officer or the property manager.Condominium Act, 1998, s. 94; O. Reg. 48/01, ss. 27-33
- Proxies and voting
- Proxies on the CAO's form, and electronic voting, which the Act allows unless your by-laws restrict it.Condominium Act, 1998, ss. 45-52
- Director training
- Keep each director's CAO training on record. A new director has six months from their election or appointment to complete it.Condominium Act, 1998, s. 29 (2) (e); O. Reg. 48/01, s. 11.7
Your licence, your mandate
CondoAide is software. The licence and the mandate stay with you and the corporation.
- You hold the licence
- Providing condominium management services in Ontario takes a licence from the CMRAO. You and your firm hold it. CondoAide does not, and it does not provide those services.Condominium Management Services Act, 2015, s. 34 (1)
- The corporation's money stays with the corporation
- CondoAide never collects, holds or pays a corporation's money. Owners pay the corporation the way they do today, and the corporation's bank accounts stay where they are.Condominium Management Services Act, 2015, s. 1 (1)
- The records belong to the corporation
- Each corporation's records are kept in that corporation's own account, not in your firm's. When a management contract ends, you transfer the client's documents and records to it, no later than 15 days after the termination (30 days for a record the contract requires you to create).Condominium Management Services Act, 2015, s. 54 (1); O. Reg. 123/17, s. 35
Property manager plan
A base for your firm, plus a price for each corporation, set by its number of units.
$100/month, for the firm
plus a price per corporation, by its number of units
| Corporation size | Per corporation/month |
|---|---|
| Up to 5 units | Included |
| From 6 to 15 units | $9 |
| From 16 to 30 units | $19 |
| 31 units and up | $39 |
| Above 50 units | + $1 per additional unit |
Billed monthly; a yearly plan is also available. Taxes extra. In Ontario, owners pay the corporation directly: there is no pre-authorized debit through CondoAide.
Included in the plan
- Up to 50 corporations
- 10 admin users
- 200 GB storage per corporation
- 250 AI requests / month
- Per-unit obligations included
- Advanced finances and CPA export included
- Video meetings with no time limit
- Recording and transcripts: 80 h per month per corporation
- AI summaries of séances and meetings
- Appointment booking included
- Email address in the corporation’s name
- Priority support
Questions
Is CondoAide a condominium manager?
No. CondoAide is software that you and the board use. It does not hold a CMRAO licence, does not provide condominium management services and never collects or holds a corporation's money.
Can I manage Ontario and Quebec corporations from one account?
Yes. Each corporation chooses its province when you add it, and its modules follow that province's law: the Condominium Act, 1998 for an Ontario corporation.
What does a corporation with 5 units or fewer cost?
Nothing on top of the base: a corporation that small is included in your firm's plan.
Can owners pay their common expenses through CondoAide?
Not in Ontario. Owners pay the corporation the way they do today; CondoAide prepares the budget and the notices that tell each owner what they owe.
Who keeps the records if a corporation changes managers?
The corporation. Its records are kept in its own account, and a manager whose contract ends must transfer the client's documents and records within 15 days, or 30 days for a record the contract requires the manager to create (Condominium Management Services Act, 2015, s. 54 (1); O. Reg. 123/17, s. 35 (1) and (2)).
Try it with one of your corporations
Create your firm account, add a corporation and see its records, notices and certificates in one place.