There used to be a "Bureau" step in the minutes wizard: a form where the board entered the chair and the secretary of the assembly before the meeting. That step is gone.
The bureau is not a field of the minutes to fill in: it is the assembly's first decision. It is now elected as an agenda item, and opening votes on later items waits until that has happened.
What changes during the meeting
- Scrutineers are picked from a list that suggests the people actually present, while still allowing someone from outside.
- Who counted a paper secret ballot is recorded, instead of leaving a hole between the vote and its result.
- A proxyholder can see the voices they carry, and for whom, rather than keeping the count in their head.
- The board roster is settled before the meeting opens, with every director named.
What changes in the minutes
The minutes name the people who were in the room. Attendance stops existing in two diverging versions, one in the meeting and one in the document.
The meeting journal also shows roster changes: a unit that changes hands during the assembly period appears in the same feed as everything else.
Finally, signing the minutes closes the meeting they describe, rather than leaving a meeting open indefinitely behind an already-signed document.
Questions added by co-owners
The path set out in article 1088 CCQ is back in the tool: a co-owner may have a question added to the agenda within five days of receiving the notice of meeting, and the board then notifies co-owners in writing of the newly added questions.
CondoAide helps you follow that path; it does not replace reading your declaration of co-ownership, which may impose stricter rules.