Run your condo board without giving up your evenings.
On a self-managed syndicate, the directors are volunteers. Yet they are the ones who deposit the cheques, keep the books in Excel and chase everyone by email. CondoAide takes those tasks over one by one, in a single tool built for Quebec.
Free up to 5 units, with no time limit and no credit card.
What changes for the board
Comparing condo management software? Here is, task by task, what CondoAide changes for a self-managed board, and on which plan.
Contributions
Calculation, notices and reminders: every plan. Pre-authorized debit: Starter and up.
Today
The budget changes: someone recalculates each unit's share by hand, collects the cheques, deposits them and notes who paid. At the first late payment, a director chases it.
With CondoAide
Once the budget is set, CondoAide recalculates each unit's contribution and produces each co-owner's contribution notice. Payments are collected by pre-authorized debit, with advance notice of each debit, and late-payment reminders go out on their own if you turn them on.
The books
Books: every plan, Free included. Bank import and reconciliation: Management and up, or with the Advanced Finances add-on.
Today
Expenses live in an Excel workbook only the treasurer understands, and the contingency fund is worked out separately.
With CondoAide
Expenses, suppliers and the balances of all three funds in one place. Bank statement import, reconciliation and budget versus actual come with the advanced finance tools.
The register
Every plan.
Today
Documents sit in a shared folder, in several versions, and nobody really knows who can open them.
With CondoAide
Each document is filed with its access level: all residents, co-owners, or the board only. A co-owner can request access to a document, and a log keeps track of every view and every download.
Insurance proofs and water heaters
Management and up, or with the Per-unit obligations add-on.
Today
Every year, the board chases each co-owner for proof of insurance, and the age of the water heaters remains unknown.
With CondoAide
A campaign asks everyone for their proof, reminders go out on their own, and the board approves what comes in from a review queue. Water heaters and smoke alarms each have their record, with a photo of the rating plate.
The maintenance log
Every plan.
Today
The log prepared by the professional is a long PDF. The maintenance it plans is forgotten until something breaks.
With CondoAide
Import the log: its maintenance items become dated tasks that you can assign to someone, and that turn into work orders when they come due. A weekly digest flags what is overdue.
Meetings, proxies and minutes
Every plan. Video meetings limited to 60 minutes on Free.
Today
Proxies arrive on paper, quorum is counted by hand, and the minutes get written weeks later.
With CondoAide
Quorum is calculated with proxies, including at a meeting adjourned for lack of quorum. Voting happens in the room, online or in a video meeting inside CondoAide, and the minutes are prepared from the agenda, then signed electronically.
Writing to co-owners
Announcements: every plan. Syndicate mailbox: Starter and up.
Today
Notices go out from a director's personal address, in Bcc, with no way to know who read them. When that director leaves the board, the history leaves too.
With CondoAide
Announcements go to everyone or to a list, with a read receipt for each recipient. The syndicate has its own mailbox, which stays with the board when directors change.
A water leak
Every plan. Five claims on Free.
Today
A leak hits three units. Someone has to follow the insurer, the contractors, the invoices and each party's share, scattered across a pile of emails.
With CondoAide
The claim has its own file: linked work orders, expenses, cost split and amounts recovered. The board sees where it stands without digging through an inbox.
CondoAide’s features start from the syndicate’s obligations: the budget and contributions answer article 1072 of the Civil Code, the register article 1070, the syndicate certificate Bill 16, insurance proofs Bill 141 and the incident register Law 25. See each obligation, article by article.
Your data, hosted in Quebec
Hosted in Montreal
The application and the syndicate's database are hosted in Montreal.
Backed up several times a day
The database every 4 hours and files every day, as encrypted copies kept in Quebec in two separate data centres.
One space per syndicate
Each syndicate has its own isolated space, and everyone sees only what their role allows.
Some services, such as billing and artificial intelligence, may process data outside Canada. Our privacy policy names every subprocessor.
A plan for the size of your syndicate
Free covers the essentials up to 5 units. Starter adds pre-authorized debit and the syndicate mailbox. Management adds the advanced finance tools and co-owner obligations. Pro adds AI meeting summaries.
At a glance: Free $0 · Starter $39 · Management $79 · Pro $129 per month, before taxes. Management and Pro include 50 units, then $1.50 or $2 per additional unit per month. Two months free on annual plans. For plan prices and limits, only dwellings and commercial premises count as units; garages, parking spaces and storage lockers do not.
Frequently asked questions
Does CondoAide replace an external property manager?
No. CondoAide is software designed for self-managed syndicates. The platform gives you the tools to organize your meetings, finances, documents and obligations without relying on a manager. If your syndicate uses an external manager, CondoAide can also serve as a complement to centralize information.
Which Bill 16 obligations does CondoAide cover?
CondoAide hosts the contingency fund study and the maintenance log, projects the fund over 25 years, turns the log into dated tasks and helps you prepare the certificate on the condition of the syndicate. An alert flags when the study is approaching its due date. Important: the contingency fund study and maintenance log must be prepared by professionals independent of the syndicate, members of one of the professional orders the regulation designates (including engineers, architects, professional technologists or chartered appraisers). CondoAide hosts and organizes these documents but does not produce them.
Can I migrate from another management tool?
Yes. The import wizard brings over data from two management tools widely used in Quebec: units, co-owners, chart of accounts, suppliers, entries, documents, obligations and requests. From any other tool or a spreadsheet, units can be added in bulk and documents uploaded. Our team can help you with the migration.
Is CondoAide bilingual?
Yes. The interface is available in French and English. Co-owners can choose their preferred language individually. Documents and communications can be written in the language of your choice.
How does the Free plan work?
The Free plan suits a condo of 5 units or fewer, with no time limit and no credit card. It includes meetings, the register, the books for all three funds, the syndicate certificate and 50 AI requests a month. Paid plans add, among other things, pre-authorized debit, the syndicate mailbox and, from Management up, the advanced finance tools and co-owner obligations tracking.
Is my data secure?
Yes. The application and the database are hosted in Montreal, and the database is backed up every 4 hours and files every day, as encrypted copies kept in Quebec. Each syndicate has an isolated workspace, and access is protected by authentication. We never sell your data. Some subprocessors, such as those for billing and artificial intelligence, may process data outside Canada; our privacy policy lists all of them.
How do we charge an expense (balcony, parking) to only some co-owners?
If the expense relates to a restricted-use common portion (PCUR), such as a balcony, terrace, assigned parking space or locker, the Civil Code of Québec provides that only the co-owners who have the use of it contribute to that charge. Whether an element qualifies as a PCUR comes from your declaration of co-ownership. On the Management and Pro plans, or with the Advanced Finances add-on, CondoAide applies the allocation key: no parallel bookkeeping, and each co-owner receives a contribution notice showing only the charges that concern them.
Try it with your own syndicate
Create the account, add your units and co-owners, then invite the rest of the board. No sales rep, no mandatory demo.
Free up to 5 units, with no time limit and no credit card.