Plenty of syndicates enter several years of accounting and then realise they never "configured" the self-insurance fund. The worry is fair: do the years entered beforehand still count?
They do, entirely. And the worry is almost always about the wrong thing.
Configuring a fund calculates nothing
The Configure Fund button creates the fund's record, and that is all. It creates no transaction, moves none, alters none.
It has nothing to catch up on, because a fund's balance is never a stored figure that must be kept current: it is recalculated on every load from every transaction attached to that fund. A transaction entered in 2021 against the self-insurance fund is counted the first time the page opens, even if the fund record dates from today.
That is also why there is no switch to flip: a transaction can be attached to the self-insurance fund at any time, whether its record exists or not.
The real trap: the opening balance
Here is what actually makes amounts disappear, and it is not the setup order.
When a fiscal year carries a declared opening balance for a fund, CondoAide takes that amount as the starting point and ignores every transaction dated before that year's start. That is sound: an opening balance is meant to already contain the earlier history. Counting it on top of the older transactions would add the same money twice.
But if you entered 2021 to 2024 and then declared an opening balance on 2026, your 2021-2024 transactions drop out of the calculation — not because they are lost, but because the 2026 declaration is taken to include them.
Two ways out, depending on what you meant:
- If the opening balance is right, there is nothing to do: the older transactions stay on file, they are simply not counted twice.
- If you wanted the history to speak for itself, remove the opening balance on that year — leave the field empty rather than entering 0 — and the calculation will start again from the transactions.
A reminder worth repeating: an empty field and a zero do not mean the same thing. Empty means "not established yet"; zero is a statement.
Why the transaction list can look empty
This is the direct corollary, and it is normal: an opening balance is not a transaction. It therefore has no row in the ledger, while still driving the balance on screen.
The fund page says so explicitly above the list, naming where the amount comes from — declared for the year, carried forward from the previous year, or carried from earlier years — and noting that it is not a transaction.